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Career Opportunities

Portfolio Asset Manager

Position Title:

Portfolio Asset Manager

Responsible For:

Under the supervision of the Property Portfilo Manager you will be responsible for:


Providing ongoing support to the Property Management Team and in turn liasing with landlords,  tenants and tradespeople. Following up on tenant rental arrears and lease renewals and maintaining these within appropriate levels. Conducting inspections of vacant properties and completing appropriate inspection reports. Promote the services of Harcourts Launceston.

Reports To:

General Manager and Directors




If not held, successful applicants are required to obtain their Property Representative Qualification within 12 months of commencing with the company.

Main Activities:


  • Provide administrative support to the PM and department supervisor as required
  • Provide reception relief as required &  provide sales assistance
  • Assist in all facets of Property Management when and where required.
  • Typing correspondance in an accurate, timely and professional manner
  • To assist in helping Harcourts become the managers of new rental properties
  • Answer property management phone enquiries
  • assist in the maintenance of the rental list and updating the website
  • Maintaining data base
  • Maintaining an accurate filing system


Portfolio Tasks:

  • Check tenant references and credit checks
  • Assist in the management of rental Arrears & managing & preparing leases and lease renewals
  • To write condition reports, perform bond refunds, arrange maintenance, contact tenants
  • Manage smoke alarm compliance
  • Processing invoices, assist with and at times manage end & mid-month roll over

Office Pariticpation:

  • Attend and actively participate in team meetings and any staff training
  • Attend weekly Departmental meetings
  • Attend and actively participate in one-on-ones with supervisor and management team
  • Attend company functions as required


  • Assist in the preparation of weekly reports to Property Management meeting and others as required

General Property Management Duties:

  • Assisting the Property Management team with admistration tasks as required
  • Rental Arrears / Filing
  • Conduct and actively record condition reports when scheduled
  • Ability to take accurate photo recordings of property details
  • Assist in debt collection through following office procedures
  • Provide assistance with insurance matters and accounts / invoicing as required

Key Skills:

Familiar with excel, word and power point capabilities. Training can be provided

Console Computer program will be trained

Strong organisational and administrative skills

Excellent communication skills

Key Attributes:

Works well under pressure in a calm and objective manner

Ability to communicate (written and verbally) with staff/clients at different levels

Ability to multi-task,  Customer service focused

Handles sensitive issues confidentially and with empathy. Questions appropriately



If you feel this is the next career opportunity for you please send your resume to Jayne.harwood@harcourts.com.au